The name of these regulations:
This is called the regulations of the examination of the Faculty of Medicine and Medical Sciences at Om Durman Islamic University.
Definitions: In these regulations the following words bears the coinciding meanings unless mentioned otherwise.
The University: Means Om Durman Islamic University.
The Faculty: Means the Faculty of Medicine and Medical Sciences that belongs to Om Durman Islamic university.
The Department: Means organised scientific unit that regulate teaching,
training and research in the Faculty.
The Director: Means the Director of Om Durman Islamic university.
The Dean: Means the Dean of the faculty of Medicine and Medical
sciences at Om durman Islamic university.
The Student: Means any person registered at the Faculty for a degree
that will be awarded by the senate of Om Durman
The Faculty Board: Means the Board of the Faculty of Medicine and
The Semester: Means the academic period of at least 18 weeks.
The Academic Year: Means the academic period of 2 successive
The Course: Means the syllabus approved by the Faculty and carries a
number, symbol or a special name and has a limited
number of credit hours.
The Obligatory Course: Means the syllabus that the student has to
attend, study and pass its related examination.
The Primary syllabus: Means thethe syllabus for which the Grand Point Aggregation is calculated.
The Examination Paper: Is the paper that contain the questions written
for any Course.
The Answer paper: Is the paper in which the Student writes the answers
for any course exam.
The Semester Mark: Is the total points that the student obtain in all
exams of the courses of one semester divided by the
total credit hours of the courses in that semester.
The Grand Point Aggregate: Is the total points that the student obtain
in all exams of the courses of semesters he had
studied divided by the total number of credit hours
of the courses in those semesters or the aggregate of
the points of examinations of the course he had
studied and already sat for its examinations divided
by the total credit hours for these courses.
The academic Responsibility: Is the total number of credit hours the
student is registered for in one semester.
First: These rules and regulations are intimately related to the University Examination Rules and Regulation. If any apparent or or unapparant contradistiction appeared the University Examination
Rules and Regulation shall predominate.
Appointment and Duties of the Examination Committee:
1-1 The Faculty Board appoints the Examination Committee to implement
the University’s rules and regulations for examinations.
1-2 The Faculty applies the University’s Examination rules and regulation
may add regulations that are consistant with the nature of the Faculty’s
1-3 Examinations shall be held according to the Policies, Rules and
Regulations as stated above.
Examination dates and Results:
1-4 Exams are held end of course.
1-5 The examination date is fixed according to the accademic calender of
the Faculty and sall be written in the examination timetable at least
three weeks before the first exam. The examination date shall not be
changed without the approval of the faculty Board which may delegate
this right to the course committee ot the Department.
1-6 Results of exams shall be declared end of course after the faculty Board approval. The Final Exams for the clinical clerkship sall be approved by the Senate.
Submission and dismisal from exams:
1-7 Absentees of 25% or more of any course without acceptable reasons
shall not be allowed to sit for the exam and shall be considered as
failures in that examination.
1-8 The Examination Commettee, at least one week before the exam, shall
prepare and declare the list of the students who are allowed to sit for that exam.
1-9 Lists of students who will not be allowed to sit for the exam according
to article 1-7 shall be anounced at least one week before the Exam.
Bypass of Examinations Rules and Regullations
1-10 In the General State of Emergency The Director of the University
has the right to bypass and overrule partially or totally the Examination Rules and Regulations on codition that he shall keep the
1-11 The Faculty Board has the write to alow students who were absent
because of illness or other acceptable reason to sit for a subistitute
1-12 The Student who absent himself with for not more than half the period of the course with acceptable doccuments the Faculty
Board may allow him to sit for a substitute examination.
1-13 Medical sertificates and any other sertificate shall not be acceptable
if presented after the student sits for the exam.
Preparation of the Exams:
1-14 One or more of the regular or collaborating teaching staff may write
the examination (Exam questions).
1-15 The teaching staff who prepare the exam questions shall forward it to
head of the department or the head of the Examination Commettee
two weeks before the date of the exam.
1-16 The Examination shall be limited to the course contents, cover all the
syllabus of the course, uses different types of questions to evalute the
students and and allows sufficient time for the answers.
1-17 The Examination Paper shall show the following titles:
- Om Durman Islamic University
- Faculty of Medicine and Medical Sciences.
- Name of the Department or the Course
- The Number of the Semester
- Date and time of the Examination.
1-18 The examiners has the right to prolong resonably the time
alloted for the exam. And the Department or the Inter-
Diciplinary group may pospone the examination without any
1-19 The Examination Questions shall be written in the specific
papers prepared by the Faculty for the Examination.
1-20 The Examination (Exam Questions) with its answers and
destribution of the marks shall be forwarded to the
Examination Committee with exminers names and signatures.
1-21 The Questions paper may be presented to the External
Examiner to evalate the questions and he may modify the
1-22 The Faculty Board nominates the Members of the Examination
Committee, name the pirizes and nominates or deligate his right
to the concerned Department to nominate the External Examiner.
1-23 The same External Examiner may be nominated for not more
than three consecutive examinations.
1-24 When an External Examiner is nominated his accademic status, speciality and current post shall be documented.
Instruction to the candidates
2-1 The candidates are alowed to enter the examination hall five minutes
before the fixed time of the exam.
2-2 The candidate who present his identification card and was already
registered for the exam will be allowed to sit for the exam.
2-3 The candidate shall comply with the staff inside the examination hall.
2-4 Candidates who arrive at the examination hall half an hour after the
commencement of the exam shall not be allowed to sit for that exam.
2-5 No candidate shall be allowed to exit out of the exam hall in less than
half an hour from the commencement of the exam.
2-6 The candidate shall bring his pen and any other necessary instruments
according to the advise of the examiner or the concerned department.
2-7 The candidate shall not be allowed to smoke, eat or drink fluids other
2-8 The candidate is prohebited to keep or accept during the exam books,
documets, foreign papers and communication devices.
2-9 The candidate inside the examination hall is not allowed to speak
except with the attending staff.
2-10 The candidate in the examination hall shall not move to any other
site without permission of the attending staff.
2-11 The candidate will not be allowed to go out of the examination
hall and to re-enter during the exam except after permission of the
head of the attending staff provided that he will be under close
supervision when he/she is out of the exam hall.
2-12 The candidate will not be allowed any help by any other student
in the examination hall.
2-13 The candidate shall follow the main instructions of the exam.
2-14 The candidate shall not be allowed to carry out of the exam hall
any paper containg answers or any other object other that what was
allowed in article 2-6.
2-15 The candidate is not allowed to tear off any answer paper.
Instructions to the attending staff
3-1 The Chief Internal Examiner shall receive the question paper in a sealed
envelop from the examination committee and shall make sure that the
setup for the exam is before an ample time of the commencement of the
3-2 The attending staff should enter the examination hall in an ample time
before entry of the students.
3-3 The attending staff shall allert the candidates to write the name or the
student number as appropriate, shall announce the time to start
answering, half time, three quarters of the time, 5 minutes before the
end tine and the closing time of the exam.
3-4 The attending staff shall take attendence, collect and count the answer
3-5 The attending staff should not discuss any scientific material with the
candidates and for any explanation the head of the attending staff shall
3-6 The attending staff should observe silence during examination.
3-7 The attending staff should refrain of smoking, eating, or making noice
talking over mobile phones.
3-8 It is the responsibility of the head of the attending staff to supervice all
processes of the exam, to collect the answer papers, count and seal
them in envelops and forward them to the Examination committee.
3-9 If the attending staff observed that a student is cheating in any way the
attending staff shall proceed in the following steps:
a- Get another attending staff to wittness the incidence and fix the tools
used in deception with the answer paper.
b- Withdraw the answer paper immediately.
c- Give a report about the incidence with its evidence to the Head of
the attending staff.
d- The suspected student shall continue the exam in another answer
e- Both first and second answer papers shall be forwarded to the
Cases of cheating
4-1 Deceitfullness includes:
a- Having any tool containing informations related to the exam.
b- Helping others or receiving help during the exam to solve the
c- Hiding the answer paper and/or not forwarding it the attending saff at
the end of the exam.
d- Emulate other student or be emulated by another in the exam.
4-2 The Head of the Attending Staff shall refer the student suspected to have
deceited to the Head of the Examination Committee and thereafter to
4-3 The Dean shall formulate a committee a member of which is a staff at
the Faculty of Shariea’a and law to investigate the case and to write a
report to the dean in not more than ten days.
4-4 If deceitfullness is proved the Dean shall formulate a committee in
two days time for punshment consisting of 2 members of the staff and
a third one from the Faculty of Shariea’a and Law.
4-4 If the suspect did not show up himself to the punishment committee
despite being notified for 3 day and the notification is fixed in the
memorandum board, the punishment will be excuted.
4-5 The punishment commettee shall forward its recommendations to the
Dean who will raise the subject to the Faculty Board and the latter will
appeal to the Senate to approve one or more of the following
a- A written warning to the student who shall promise not to repeat the
b- Cancillation of the candidate’s exam result and to be considered as a
failure in that particular exam.
c- Limited dismisal for a period to be decided by the Senate.
d- Prevention of the student not to sit for any exam according to the
period decided by the Senate.
e- Dismisal of the student not to attend to the University at all.
f- Announcement of one or more of the above mentioned punishment
in the memorandam board
Examination correction, Reports and Results
5-1 The internal examiner and/or the staff collaborater shall correct
the answers and add the contiuous evaluation marks. The answer
paper and the evaluation shall be handled to be revised for
rectification. Discrepancies between the examiners shall be
overruled by the External Examiner dicision.
5-2 The agreed upon mark shall be entered into its spesified place, signed
and handlied to the Head of the Examination Committee.
5-3 The Examination Committee presents all results of the held
Examinations to the examiners Meeting which is attended by heads or
staff members of the conserned devisions and headed, organized and
doccumented by the Chief of the Examination Committee and headed by the Dean.
5-4- Duties of the The Examiners Meeting:
a- Discuss the results and forward its recommendations to the
b- Add a maximum of 5 degrees to one subject in codition that it
will improve reduce the number of the candidate supplementries or
saves him not to repeat of the Semester and/or save him from
c- Decide upon the absentees with or without acceptable
reasons as follows:
1- Absentees who have an acceptable reason for their absence shall
have subistitute for the concerned exam.
2- Absentees who have no acceptable appology will have
suplementary exam for the conserned exam.
5-5 The Faculty Board composed of all heads of departments, professors
and elected external members shall discuss to approve the results and
recommendations of the Examiners Meetng.
5-6 The Faculty Board shall announce the results except the Clerkship
exam results which will be forwarded to the Senate for approval.
5-7 The faculty Board shall forward lists of the discussed final results of
the clerkship and the proposed prizes to the Senate for approval.
5-8 The answer papers shall be kept in the lockers of the Chief of the
Examination Committee for 2 years for reviewal if needed.
5-9 The external examiner shall write a report to be forwarded to the
Accademeic Secretary commentng on:
a- The standard of the examination questions.
b- The Examination reliability and validity to the correculum.
c- The way and standard of conduction of the evaluation.
d- The standard of the students as compared to their conterparts in other
e- Any further recommendations to improve the standards
5-10 Shall the candidate applies for recorrection of his answer papers and
his/her marks, the following guidelines shall be followed:
a- The Candidate shall write his claim to the Accademic secretary in
a maximum of 2 weeks of the result declaration.
b- The Candidate shall pay the fees for recorrection.
c- The Accademic Secretary accordingly shall request the Deen to
revise the correction of the candidates examination papers.
d- The Dean shall then form a committee of 3 internal and/or
external examiners to recorrect candidate’s answer paper.
e- The Dean shall approve the result of the recorrection
committee to the Academic Secretary for completion of steps for
its final approval.
6-1 The final result of the exam is composed of 20% continuous
evaluation and 80% the final examination mark.
6-2 The candidate shall atain the Grand Point Aggregate (GPA) to proceed from one semester to the next.
6-3 Shall a candidte fail a course (F) and his GPA was 1.5 or more
he will be allowed to proceed to the next semester in condition
that he re-sit for and pass the exam he had failed.
6-4 Shall the candidate’s GPA be 1.5, he/she shall have the First
Warning, which shall be cancilled if his GPA rises to 2 or more.
But if his GPA deteriorate after the first Warning he will be given a more serious warning that if his Critical
Accademic Level did not improve he will face an Academic dissmisal.
6-5 In the Borderline GPA i.e. from 1.5 to 2 the student will be
evaluated as (D)> He shall not repeat the exam but has to improve his GPA to
2 or more to get away from the zone of warning.
6- 6 The student shall pass all courses of phaseI and phase II in
order to proceed to Phase III( the clerkship).
6-7 The Fuculty Board may add 5 degrees to the result of one course in which the candidate has failed if the mean of all courses is not
less than 55% or to the result of two courses if the mean of the
result of all his courses is not less than 60%.
6-8 The results will be changed into Letter Codes and each Letter
Code shall be given a Weight in Points according the following table:
Weight in Points
80 and more
Less than 40
6-9 The result of the candidate will appear as a Letter Code for each course